Using a fleet fuel card is a simple way to manage your business’s fuel costs. You can set up a budget and spend limits, and you can even connect your fuel card to your fleet management software. Depending on your needs, a fuel card can also be used to pay for vehicle maintenance and repairs.
Instant access to reports
Detailed reports give fleet managers insights into the spending habits of individual drivers. They can also identify unusual spending, such as unauthorized purchases. In addition, these reports can help fleet managers manage regulatory reports and other budgetary requirements.
Using fuel cards to track fuel expenses can save your company money. Using a fleet fuel card can also help keep employees from spending too much on fuel, which can lead to fuel theft.
Fuel cards also provide security features, such as geolocation tracking. They can also be integrated with IFTA reporting. They allow fleet managers to set spending limits, including purchase limits for each driver. They can also provide real-time alerts when drivers spend more than the allotted amount.
These cards also provide detailed reports on the fuel purchases that were made. This information is also available online. These reports include the location of each purchase, the price per gallon, and the fuel grade. These reports are also useful in identifying discounts.
Set spending limits
Whether you’re managing a fleet of company cars or a large fleet of delivery trucks, setting spending limits for fleet fuel cards can help you save money. Having a card means that you can set a limit on the number of fuel purchases that an employee can make in a given day. This helps to ensure that you’re not wasting money on fuel and maintenance costs.
Besides setting spending limits, you can also monitor your drivers’ behavior. You can set alerts that will let you know when a driver spends more than their allocated budget.
The best fleet fuel cards offer a range of features to help streamline your fleet management process. This includes features like Real-Time Alerts that send text messages to your fleet manager when your card reaches its spending limit.
You can also find fleet cards that offer more advanced features such as Automatic Pump Shut-Off, which shuts off the pump when your card is about to reach its pre-established limit. Other advanced features include a mobile app that lets you access detailed reporting.
Connect with fleet management software
Using fleet management software with fleet fuel cards provides fleet managers with an improved way to manage the costs associated with fuel. It also helps with overall efficiency. By combining the two, fleet managers can reduce fuel waste, boost productivity, reduce downtime, and minimize costs.
By tracking fuel purchases and usage, fleet managers can monitor trends and make more informed decisions about the way their fleet operates. Using data in this way can also help prevent accidents. Using a fleet fuel card can also alert managers when they are buying fuel outside their predetermined distances or when the vehicle’s capacity has been exceeded.
When using fuel cards, it’s important to check the level of data capture. Specifically, a card should be able to store level-3 data such as the odometer readings for each transaction. Also, it should have the ability to identify the driver ID, driver licensing information, and the fuel purchase price.
Another benefit of connecting fleet fuel cards with fleet management software is that it can be used to track the condition of vehicles. For example, if the mileage of a vehicle suddenly increases, it could be a sign of an unauthorized trip or theft.
